EQUIPMENT
Equipment is classified as an item that is not replaced within a year and is purchased for $5,000.00 or above. Items costing $5,000.00 to $40,000.00 require a phone or written quote from more than one vendor unless it is a sole-source vendor. If it is a sole source vendor, a letter of explanation needs to accompany the requisition.
If the item is greater than $40,000.00 Purchasing will competitively bid the item. If it is grater than $250,000.00 Purchasing will competitively bid and submit to the Office of the Vice chancellor for Business and Finance for approval. The formal bidding process generally is complete within 1-8 weeks.
If requesting the equipment through a grant proposal, the item should qualify as equipment being $5,000 or more. Items less than $5,000 are to be listed under the Materials category. This includes items such as computers if they are not part of a system costing more than $5,000.
Procurement Procedures & Services
Time Frames for a Purchasing Order
