Purchasing Information

PURCHASE ORDER REQUEST INSTRUCTIONS

The Beadle Business Center (BBC) purchase order request form is used for ordering goods and services from internal University departments and external vendors.

NOTE: Purchase order request forms need to be received by 12:00 p.m. to ensure that the orders will be placed that day.

All purchase requests are to be processed electronically through the BBC Purchasing email address (bbcpurchasing@unl.edu ). If you have any questions about this process, please contact the BBC Purchasing staff (Marilyn Cunnings@472-9418, Rik Barrera@472-5691, Carrie Henrichs@472-9418 or Larry Mitchell
@472-4527 for technical assistance).

- The current blank Order Form can be obtained by clicking the link at the bottom of this page -

1. Provide complete full name, address, and phone number of vendor. You may also provide a fax number and internet address if applicable. Failure to provide complete information may delay our orders.
2. Please fill in required delivery date.
3. Unless stated otherwise within the method of delivery, all orders will be placed with the most economical shipping method available (normally UPS ground).
4. Describe each item carefully and completely, providing catalog number(s).
5. Indicate quantity and valid unit of measure (from drop down menu).
6. Provide estimated unit cost if actual cost is not available.
7. Please indicate if your order contains radioactive materials or hazardous chemicals by checking the appropriate boxes.
8. We have provided a space to describe the specific business purpose of the items you are requesting (i.e. Classroom instruction for Bioc 101, lab research for Dicamba research project, etc.). This is very important for all purchases. This provides the justification for the items ordered, which is needed for audit purposes as well as justification that the items purchased are in compliance with all applicable Federal, State, and University statutes, so please be specific as possible and relate how the items being purchased are needed for the specific grant account being used.
9. Cost object is a required field. Your order will be delayed in processing if we do not have an account number for payment.
10. Include requestor's name, phone number, and room where order is to be delivered along with supervisor's name for contact concerning questions about the order.
11. Any special instructions can be provided in the Special Instructions section. This is a good place to provide delivery instructions and other details not included in the previous sections of the form.
12. Completed form and any quotes need to be e-mailed to bbcpurchasing@unl.edu for processing. Please only one order form per email and use the Vendor as the subject line of the email that you send.
13. Once the order is placed, you will receive the order form confirmation with the order number, order date, estimated delivery date and updated pricing. Please use only the bbcpurchasing email account for correspondence concerning orders.
14. Office Depot orders MUST have Office Depot in the subject line of your email to the bbcpurchasing account. Only have the words Office Depot in the subject line otherwise your order will not get forwarded to the correct person.